Job offer at ARTransforma
Head of Technical Office and Management Support.
Functions and tasks:
Provide support managing the organisation.
o Follow up the coordination with the teams.
o Writing projects, reports, information and contents.
o Follow up and coordination of the agenda, organization of meetings and other activities derived from tasks requested by the director.
Management of the technical office.
o Management of registrations, quotes and notifications. Contact with the users.
o Manage emails.
o Manage the archive.
o Updating of data bases and other documents of constant follow-up.
o Control of collections, payments and preparation of the account.
Coordinate the activity agenda, the calendar for venues, materials, professionals and volunteers.
Guarantee the logistics and production of activities and events.
o Research, contracting of spaces for activities (workshops, concerts, events).
o Follow-up of the coordination with the spaces, teams and/or collaborating
o Control and management of instruments, materials and equipment.
Schedule and dedication:
Flexible schedule, part time, with the possibility of working at home some of the time.
Will frequently need to be available some weekends, because there are concerts and events on the horizon, which are programmed in advance.
Training (will be highly valued):
o Training in cultural management.
o Training in project and equipment management.
o Training in project management.
o Training in management secretary.
Experience (will be highly valued):
o Office management.
o Experience as a secretary/director's secretary.
o Event organisation and production
o Work in cultural management.
o Experience in third sector organisations.
o Experience in managing teams of people and volunteers.
Languages: Catalan and Spanish, both spoken and written. Knowledge of other languages will be valued.
This position requires a great deal of versatility in different aspects, from writing a report, coordinating a team for an event, organising the transport of instruments, etc.
It requires sensitivity and empathy towards the ARTransforma project, its mission, and the people with whom and for whom it works.
The following skills will be valued: initiative, proactivity, problem solving, ability to learning, structured thinking, flexibility, precision and attention to detail.
Required knowledge: Office tools: word processing, calculators, presentations, cloud file management.
Others: Preferably holds a driving license.
Start date: Immediately.
How to apply: to fill in the form and attach your CV.
Deadline: 31st July 2020